Privacy

What we store

Your application

Your name, email, your role, the contribution you describe, the optional link to your work, and that you read the not-a-fit list.

Your account

Your email address, your name and, if you give it, your time zone. You sign in with a link we email to you, so there is no password to store. Signing in sets one secure cookie that keeps you signed in. One account works across every club the organisers run, so if you belong to more than one, the organisers can see your records from each of them together.

Membership

Whether you are a member, and the sessions you are invited to so we can send reminders.

Emails

The messages we send you, such as sign-in links and session reminders.

Organiser notes

The club organisers keep internal notes about members and about people who might be invited, to run the clubs and decide invitations. A note can be linked to your account.

How long we keep it

• Sessions are held under the Chatham House rule and are not recorded.
• Applications and member records have no automatic deletion yet. They are kept until you ask us to delete them.
• Organiser notes have no automatic expiry yet.
• Fuller records kept to decide an invitation are deleted 1,095 days after they were opened or the person was last put forward, whichever is later. When one is deleted, the email address on the linked note is removed too. Ask us and we will delete them sooner.

Deleting your data

You can ask us to see or delete your application, your account, notes about you or any other record we hold about you at any time. Email hello@techclub.hammedajibade.com from the address you used with us. We will send you a copy or delete it, and confirm when it is done.

We use these records to run the clubs and decide invitations. We do not sell them or share them for marketing.